Posts Tagged ‘Document Management’

Finding Engineering Drawings and Real Estate Documents from the PortGIS Web Maps

March 29, 2011

At the Port of San Diego we have a mixture of enterprise systems which help us manage our data. GIS is the enterprise system which empowers port employees to tackle problems from a geographic perspective. We intend to complement, rather than replace or redo, other enterprise systems at the Port. Our goal is to handle the geography based questions and work in conjunction with the other systems. The PortGIS program is the geography based front-end for our enterprise data.

According to the U.S. Office of Management and Budget’s Federal Enterprise Architecture framework, 74 percent of government data is location based. At the state and local level the number is even higher – 80 percent – according to several organizations and publications.

Our leases with our tenants live in our document management system, Hummingbird DM 5, in PDF format. They also have an important geographic component. The leases are tied to a piece of land. The concept is also true for our official engineering drawings, which give a comprehensive picture of infrastructure on the Port Tidelands. Below are two videos which show how we can access this enterprise data from the PortGIS web maps.

How to find official engineering drawings from the PortGIS web maps

How to find leases and other important documents from the PortGIS web maps

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Web 2.0 and GIS at the Port of San Diego

January 26, 2009

Web 2.0 is a vague concept described broadly as the second generation of internet based tools and capabilities which have come about since the bursting of the 2001 dot-com bubble. The term became popular after the O’Reily Media Web 2.0 conference in 2004. Below is a quick video (51 sec) where Tim O’Reilly (the founder of O’Reily Media) describes Web 2.0.

Let’s dig into his major points and apply them to examples of our daily work at the Port.
“The Network is the Platform and Users add Value”

Our real estate department and Port attorneys set up tenancy agreements with our tenants. These contracts are meant to be static. They are intended to clearly outline the rights and responsibilities that both the Port and our tenants need to adhere to for the duration of the contract. The platform for our relationship is documented on those pieces of paper.

However, in Web 2.0 we create value-added services by increasing connections within our network. For example; the primary goal of this blog is to communicate with Port Employees about GIS and how it is being implemented at the Port. This blog could be written as a paper or email newsletter, but it would really be our department communicating “to” Port Employees, not “with”. At the bottom of each blog post is a “comments”  section where anyone can add their perspective on the issues. If their comment involves a question we can respond to them. Others can read or comment on these comments also and one blog post can become a conversation, or dynamic document. This capability is not possible in the newsletter format or in the example of the lease agreements used above. The use of the network, or the connections between us, can exponentially increase the value our communication. The value-added service we achieve by implementing a dynamic format, instead of a static one, is completely dependent upon participation from the users.

OK, So how does Web 2.0 apply to GIS?
One might be inclined to think that maps are fairly static and data is replaced in regular intervals, but this is Web 1.0 thinking. Through a technique called Service Oriented Architecture (SOA), our various enterprise data management systems, primarily Documents Management, SAP and GIS, can be set up to ask and answer questions from each other. As Port employees we ask these systems questions everyday: Show me all the documents created by John Smith? What is the lease number for the Sheraton? Or how long is the runway at the airport? We can set up SAP, for example, to answer questions from other systems, enabling users, to ask questions like: What lease numbers are withing 100 feet of the Sheraton? Within these systems we are creators and managers of spatially based data. In addition, we can set up new functionality to streamline and improve the efficiency, accessibly, timeliness and accuracy of our data across the systems.